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IIIS Conferences - Online Registration
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Conference Fees |
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IIIS Members* |
Non-Members |
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Advance Registration Fee: |
US$
640 |
US$
690 |
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Late or On-Site Registration Fee: |
US$
690 |
US$
740 |
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Extra Page Fee: |
US$ 75 per page (over twelve) |
US$ 75 per page (over twelve) |
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(*) Authors of papers accepted for IMCIC 2025, or any of the symposia, special tracks or conferences held in its context, may apply on-line for
a IIIS complimentary membership. |
- Registration of at least one author per paper and the payment of the conference fees are a necessary condition so that the paper can be included in the Proceedings and so that its face-to-face or virtual presentation can be scheduled in the Conference Program.
- All in-person attendees, authors and non-authors, must register and pay the registration fee in full. One-day registration fees are not available.
- Similarly, if two or more authors of the same article attend the conference in person, each of them must pay his/her respective registration fee in full.
- To qualify for Advance Registration
discount, your payment (check, credit card charge, wire transfer),
not your payment commitment, must be received:
- Before or on January 15th, 2025
if your paper was accepted before or on December 18th, 2024.
- Before or on TBD
if your paper was accepted after December 18th, 2024, or
if you are not an author.
- To qualify for the IIIS members' registration
fee, the membership number must be provided right at the moment of
registering. Those who become IIIS members after registering will
not be able to benefit from the members' fee. No exceptions.
- Full-time students at academic institutions
will have a discount of US$ 100 off the registration fee above
indicated. This discount applies just to the registration fee. To
qualify for the discounted fee, students must provide, right at the
moment of registering, their student ID card number, and then send,
attached to an e-mail, an official certification issued by their
university or institution, dated within six months of the conference starting date, verifying they are full-time students and
a copy of their valid Student ID card, both of them are required.
Full-time students that register at the conference must have both
forms of verification with them when they arrive at the registration
desk.
- Each registration fee entitles the
presentation and/or publication of one paper of up to 12 pages. The
registered author may include at the most one additional paper (of
up to 12 pages) at an extra charge of US$ 400. Both papers must
be authored and presented by the registered author. The second-paper fee is not a registration fee.
Please be advised that, to include your paper in the Proceedings that will be available by the date of the conference, besides registering, it is required that your registration fee payment be received no later than February 28th, 2025.
- There is a limit of 12 pages for each
paper in the Proceedings. At most 2 additional pages can be included,
as long as the registered author pays the fee of US$ 75 per extra
page.
- Registration fee includes:
- One volume of the Conference Proceedings. This will be distributed in electronic form. (If you are an author, you will receive the volume in which the paper that you associated to your registration was published)
- Free access to the online version of the Proceedings of all 2025 Spring Conferences.
- Access to all plenary and breakout sessions of IMCIC 2025, or any of the symposia, special tracks or conferences held in its context, and those of the other events held jointly.
- The registration fee does not include any post-conference services, or shipping and handling costs, if any.
Post-conference
administrative requirements will be charged at a rate of US$ 20
per staff hour required to fulfill such a requirement, with a minimum
of US$ 10. Post-conference requirements will have their own deadline,
which, in no case, will be more than four (4) months counted from
the last day of the conference.
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| Methods of Payment
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All payments must be done in US dollars
Authors should be advised that, to include their paper in the Proceedings that will be available by the date of the conference, besides registering, it is required that their registration fee payment is received no later than February 28th, 2025.
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- Check payable to "International Institute of
Informatics and Systemics", in US dollars drawn on a US
bank
Please send the check, along with your IMCIC 2025
- Registration Acknowledgement (the form that you get at the end of
your online registration), to:
Prof. Nagib Callaos - IMCIC 2025
13750 West Colonial Dr.
Suite 350 - 408
Winter Garden, Florida 34787, U.S.A.
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- Credit cards to be accepted:
Credit card payments will appear on your monthly statement as a
charge from "International Institute of Informatics and
Cybernetics" (organization supporting conference administration)
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- Wire transfer
Wire transfer payments are restricted to authors of accepted papers. To obtain information about the bank account where the registration fee payment should be wired, please click here.
Please be sure to pay
all fees charged from your bank. We
must receive your wire transfer amount in full.
Please do not forget to ask your bank to include your name as the
issuer (originator) of the transference and the acronym of the conference: "IMCIC 2025"; otherwise, we will not be able to
associate the transference to your conference fees.
Wire transfers only are accepted for payments greater than US$ 500
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- On-Site, at the time of check-in at the conference
registration desk.
If you select this option, you must pay the late/on-site
registration fee.
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- PURCHASE ORDERS WILL NOT BE ACCEPTED. WE WILL MAKE NO EXCEPTION
REGARDING THIS ISSUE.
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| Registration Confirmation
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| The Conference Registration Office will post,
on the Registration Status
web page, the information
about who is registered and whether payment has been received or not. Please
check your registration status.
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Receipts
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Receipts
for all paid fees will be provided during the check-in time at the conference
registration desk. All authors registered to participate virtually in
IMCIC 2025, and those registered for face-to-face participation that
due to unforeseen reasons can not attend the conference, can download the receipts from the conference website. A link will be enabled for it, three days before the start of the conference.
Upon reception of your payment, we will post, on the Registration Status
web page, the confirmation of your registration.
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Refund/Cancellation Policy
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All refund requests must
be received in writing no later than March 4th, 2025. A cancellation fee of US$ 100 will be
applied. Request for refunds received after March 4th, 2025 will not be
accepted. If the payment was received by wire transfer, an additional wire transfer fee will be applied.
"No-shows" are not refundable and are liable for the full registration fee.
In the event that IIIS or the Organizing Committee of IMCIC 2025 must cancel the face-to-face presentations of the conference due to force majeure cases (including, but not limited to, civil riot, war, threat of war, terrorist action, threatened terrorist action, pandemic, or acts of nature such as fire, earthquake, hurricane, and flood), no refund of registration fees already paid is available, and IIIS and the Organizing Committee of the IMCIC 2025 are not responsible for other expenses incurred, including travel and accommodation fees. For these reasons, participants/registrants are advised against making non-refundable travel arrangements. Should you purchase non-refundable airline tickets or make non-refundable hotel reservations, you do so at your own risk.
In this case, the entire conference will be held virtually, i.e. all sessions will be virtual as described on the conference website. Proceedings and journal publishing will be maintained.
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Substitutions
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Registration
may be transferred to a colleague by giving him/her a signed
written authorization on letterhead of your organization. Requests
must include name and registration information of the person we are to
transfer the registration to as well as the name of the person currently
registered. It may be sent via e-mail or it may be brought on
check-in time at the conference registration desk.
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Secure Credit Card Online
Payment
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site uses industry-standard Secure Sockets Layer (SSL) encryption
technology to protect your credit card information.
Although the system used for credit card information transmission is
quite secure, some users prefer to send via e-mail their credit card information to
us separately. You will be offered a choice of this payment option
during the registration process. Since we cannot securely receive your signature
or other authentication information, through e-mail, we cannot
accept registrations via e-mail.
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Liability and Insurance
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IIIS and the Organizing Committee of the IMCIC 2025 are not liable for illness, sickness (including, but not limited to, those caused by known or unknown infectious or communicable disease such as COVID, H1N1, or other illness or sickness caused by bacteria, fungi, microorganisms or viruses) or personal injuries (including death) to conference participants/registrants (or their accompanying persons), or for loss or damage to property belonging to them, arising from the activities of IMCIC 2025 before, during or as a result of the conference. Neither can the IIIS nor the Organizing Committee of the IMCIC 2025 be held liable. Please check the validity of your own insurance.
In the event that IIIS or the Organizing Committee of IMCIC 2025 must cancel the face-to-face presentations of the conference due to force majeure cases (including, but not limited to, civil riot, war, threat of war, terrorist action, threatened terrorist action, pandemic, or acts of nature such as fire, earthquake, hurricane, and flood), no refund of registration fees already paid is available, and IIIS and the Organizing Committee of the IMCIC 2025 are not responsible for other expenses incurred, including travel and accommodation fees. For these reasons, participants/registrants are advised against making non-refundable travel arrangements. Should you purchase non-refundable airline tickets or make non-refundable hotel reservations, you do so at your own risk.
In this case, the entire conference will be held virtually, i.e. all sessions will be virtual as described on the conference website. Proceedings and journal publishing will be maintained.
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© 2006-2024 International Institute of Informatics and Systemics. All rights reserved.
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